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Form Links:
Form W-4 Employees Withholding Allowance Certificate - www.irs.gov/pub/irs-pdf/fw4.pdf
Form G-4 Employees Withholding Allowance Certificate - etax.dor.ga.gov/inctax/withholding/TSD_Employees_Withholding_Allowance_Certificate_G4.pdf
Form I-9 Employment Eligibility Verification - http://www.uscis.gov/files/form//i-9.pdf
Form W-9 Request for Taxpayer Identification Number and Certification - http://www.irs.gov/pub/irs-pdf/fw9.pdf?portlet=3
Withholding Tables:
The Federal Income Tax Withholding Tables are found in Publication 15 (Circular E) Employers Tax Guide - www.irs.gov/pub/irs-pdf/p15.pdf
The Georgia Income Tax Withholding Tables are found in the Georgia Employer's Tax Guide - www.etax.dor.ga.gov/taxguide/TSD_Employers_Withholding_Tax_Guide_February_2008.pdf
Frequently Asked Questions:
How do I order a transcript of my tax return or tax account?
The IRS provides an online ordering system to address this need on their website at www.irs.gov/individuals/article/0,,id=232168,00.html . In some circumstances, the transcripts will have to be orderd by submitting a form. Just visit the link above for more information.
How long should I keep my records?
The IRS has suggested record retention times and they are found in publication 552 for individual taxpayers (http://www.irs.gov/pub/irs-pdf/p552.pdf) and publication 583 for businesses (http://www.irs.gov/pub/irs-pdf/p583.pdf). Publication 583 also has additional information related to starting a business.
What are the general rules for substantiation of charitable contributions?
General Rules: The law requires that you have a receipt, letter, or other written communication from the charity (showing the name of the charity, the date and amount of the contribution) documenting all charitable contributions made in cash and that you have a receipt or a bank record (e.g. cancelled check) documenting all contributions made by check or by other monetary means. For contributions of property, you generally need a receipt which contains the name of the charity, a description of the property, and the date and location of the contribution.
What are the general rules for substantiation of Travel and Entertainment Expenses?
General Rules: The law disallows an otherwise allowable deduction for any expense for traveling (including meals and lodging), entertainment, gifts, or listed property [e.g. passenger vehicles, computers (unless used exclusively at your place of business), and cell phones], unless the expense is substantiated by adequate records or by sufficient evidence corroborating your own statements. In addition, the regulations generally require you to maintain documentary evidence (such as receipts, paid bills, etc.) for 1) any lodging expenditure, and 2) any other expenditure of $75 or more. For business travel: The documentation should include the amount, date, place, and business purposes of the travel. For business entertainment expenses: The documentation should include the amount, date, description of gift, and business relationship of recipient of the gift. For listed property: The documentation should include the amount (e.g. cost), business or investment use based on mileage, etc., date of the expenditure, and business or investment purpose of the property.
Contributions of $250 or more: For all individual donation of $250 or more (cash or property), the law requires a receipt (written acknowledgement) from the charity to which you made the donation stating the date and amount of the contribution as well as a statement as to whether you received anything in return for your contribution. If you received goods or services in return for the contribution, the receipt should include a description and an estimate of the value of the goods or services received in return for the contribution. If the goods or services received consist solely of intangible religious benefits, the receipt should include a statement to that effect.
Contributions of Clothing or Household items: Generally, a deduction is not allowed for a charitable contribution of clothing or household items unless the items are in good used condition or better. Household items generally included furniture, furnishings, electronics, appliances, linens, and other similar items.
Contributions of Vehicles, Boats, or Airplanes of more than $500: If you are claiming a deduction of more than $500 for a vehicle, a boat, or an airplane you contributed to charity, the law requires that you obtain a Form 1098-C or other written acknowledgement containing the same information shown on form 1098-C from the charity in order to deduct your contribution.
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